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Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • The submission has not been previously published, nor is it before another press for consideration (or an explanation has been provided in Comments to the Editor).
  • The submission file is in the Microsoft Word, RTF, or OpenDocument file format.
  • Where available, URLs for the references have been provided.
  • The text is single-spaced; uses a 12-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
  • The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines, which is found in About the Press.
  • The chapters have been screened for plagiarism and copyright infringement. Please include the Turnitin or iThenticate report with your submission.

Author Guidelines

  1. This document serves as a guide and is not compulsory. Do however ensure that the choices that are made, are used consistently throughout the
  2. Due to the use of indices, please ensure to use the same keywords consistently throughout the text, in order for the programme to recognise the terms
  3. Ensure that the document adheres to the following benchmarks:
  • The manuscript must disseminate original research that contributes to the national, and where applicable, the global scene in the relevant field.
  • The target audience must be specialists/peers in the relevant field, therefore the manuscript should not be a textbook or a popular book intended for the general public.
  • The research methodology must be clear and accurate.
  • The structure and systematisation of the manuscript should be in order.
  • The figures and tables that are included should be necessary and sufficient.
  • The quality and quantity of the references must be acceptable.
  • Ensure that there is no plagiarism in the manuscript and that all your work is properly referenced where applicable.
  1. Submit the electronic copy in MS Word format. All high-resolution images must be placed in a separate folder in the original format (.jpg or .tiff). All graphics must be named according to their placement (for example “Figure 1”).
  2. Spelling, punctuation, capitalisation and abbreviation should be consistent. UK English (not US English) should be used, except in direct quotes and source references where US English was used.
  3. Keep formatting as simple as possible and consistent throughout:
  • paper size: A4 (not Letter)
  • margins: 20 mm on all sides
  • 1.5 spacing throughout
  • justified
  • font: use the same font throughout
  • 11pt for all body text, quotes
  • 10pt for foot-/endnotes and captions
  • distinct heading levels - level 1: bold, 12pt; level 2: bold, 11pt; level 3: bold, italics, 11pt
  • if numbering is used to indicate heading levels, use Arabic figures with full stops in-between, i.e. 3, 3.1, 3.1.1
  • use hard return (‘Enter’) only to end a paragraph or section, not to break a line
  • to break a line, use a soft return (‘Shift’ + ‘Enter’)
  • no automatic hyphenation
  • only one space after a punctuation mark (such as a full stop at the end of a sentence)
  • ellipsis = space, three full stops, space (e.g.: Act ... stipulates that), but no space between a punctuation mark and an ellipsis, e.g.: “... the situation in a case like this ...?” No space between word and ellipsis if the word was cut off (e.g.: The rules stipu…)
  • no space between punctuation marks and quotation marks
  1. Latin phrases (such as per se) in italics, as well as any other foreign
  2. Abbreviations and acronyms
  • Keep the use of the following abbreviations to the minimum (e.g. and etc.).
  • If you are making use of numerous acronyms, please include a list of acronyms.

      9. Quotations and quotation marks:

  • italicise words from foreign languages
  • use double quotation marks for direct quotations or direct speech (“...”)
  • use single quotation marks to emphasise a specific word: (‘...’)
  1. Each diagram, image, graph and table should be included in the MS Word document, have a title/caption and be correctly numbered and referenced in the running text (for example, the first table in chapter 7 is Table 1, not just Table 1).
  2. Footnote/endnote numbers in the running text must be in superscript Arabic figures without brackets and after punctuation marks, g.......................................................... as argued by Duckworth,11 Lennon12

and Brown.13 In addition, use the automatic function for inserting footnotes and endnotes (References > Insert Endnote/Footnote).

     12. Copyright:

  • Be aware of copyright laws when using someone else’s material in your work. If for instance quoting a poem, part of a poem, or lyrics; or using photographs, tables or images, written consent needs to be obtained. Queries can be referred to the publisher.
  1. Source references, in brackets, in the running text or foot-/endnotes should be in the following style with no space between the year, the colon and the page number(s):

Potter 1980:297 – one author with date and page number

Coetzee 1986:234-245; 1988; 1991:99-135 – one author, multiple works, some with page references

Brown 1991:22; Le Roux 1990:24-60, 1991:181-201; McDonald 2003:53 – different authors and works (Le Roux, for example, with multiple works)

Thomas, King & Williams 1983:74-115 – multiple authors, one work, the first reference to this work in the running text

Thomas et al 1983:296 – multiple authors, one work, in further references to the above work

... Thomas, King and Williams (1983:74-115) ... – and i.s.o. & when the authors’ names form part of the running text (i.e. they are not in brackets together with the year and page numbers)

  1. Hyperlinks should indicate the complete URL of a source or the closest permanent link to it

e.g. It is the author’s responsibility to verify that links are valid and active.

  1. DOIs should indicate the complete DOI of a source e.g.
  2. A complete reference list/bibliography must be provided with all relevant details. All sources must be listed alphabetically by authors’ surnames, and then each author’s works

Basic principles for the style:

  • no comma between the surname and initials (e.g.: Coetzee H)
  • no full stop after an initial and no space between more than one initial (e.g.: Coetzee HJA)
  • no “pp” or spaces in page reference, and hyphen i.s.o. en dash (e.g.: 245-364)
  • no full stops after abbreviations, eg: (ed)=editor; (eds)=editors; (transl)=translator; No=number; titles; et al, etc.
  • Edition not abbreviated and with a capital “E”
  • title of unpublished work must be in Roman (no quotation marks or italics)

Examples of various types of sources and the style for each source:

  • Manuscript not yet accepted for publication

Du Bois M. 2003. The evolution of men. (In press.)

  • Article in a journal

Coetzee HJ. 1977. Inflation in South Africa. Acta Economica, 27(3):17-36.

  • Sacred scripture

Genesis. 1988. The Bible. Cape Town: Bible Society of South Africa.

  • Electronic reference: www page

National Research Foundation. 2007. Overview of grants, scholarships and the rating of researchers. [Retrieved 13 January 2008]

  • Government report

Republic of South Africa. Department of Education. 2003. Funding of Public Higher Education. Schedule to the Higher Education Act (Act 101 of 1997). Pretoria: Department of Education. November.

  • Government report (abbreviated form of the department as used in references in the running text)

RSA DoE (Republic of South Africa. Department of Education). 1997. Education White Paper 3: A Programme for the Transformation of Higher Education. Pretoria: Government Publishers.

  • Translated work

Sergardi L. 1994. The Satires. RE Pepin (transl). New York: P. Lang.

  • Chapter in an edited work

Snyman AL. 1986. Human rights in political reform. In: DS van Rensburg, P du Toit &

LJ van der Merwe (eds). Human rights in South Africa. 2nd Edition. Pretoria: HAUM. 1-34.

  • Multiple editors

Van Rensburg DS, Du Toit P & Van der Merwe LJ (eds). 1986. Human rights in South Africa. 2nd Edition. Pretoria: HAUM.

  • Conference paper in published proceedings

Vilet D. 1998. Focus on a career in the South African school. In: M Hudson (ed). Educational expansion: Proceedings of the fourth EDU conference. Johannesburg: University of the Witwatersrand:145-187.

  • Unpublished thesis

White TH. 1997. The Power of Women in the Family in Medieval France. PhD thesis. Stellenbosch: Stellenbosch University.

Other reference/bibliography styles may be used as long as the chosen style is used consistently.

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